Tag Archives: POS

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What is POS (Incidental Invoice) in eZee Absolute?

POS means: Point of sales The hotelier can manage their miscellaneous sales from POS by generating Incidental invoice, basically some Guests are not staying in your Rooms, but still, they are using your facility, so those facilities charges you can manage from POS.

As an example; the restaurant charges you can manage from here, or another example if you have a swimming pool and you are, giving it for rent, so guests who book for a party are not going to stay in your hotel, so those rent charges you can manage from POS, you can create swimming pool party as extra charges and add here, at last, to generate invoice you can make payment and save. These POS charges can’t be posted in guest folio.

How to Access: In order to ass POS (Incidental charges) follow the below steps and video.

Location: eZee absolute  PMS >> click on three lines (≡) >> Cashiering  >> POS

Pre-requisite: eZee absolute configuration >> Master >> General >>  Extra charge

eZee Absolute Configuration >> Settings >> General >> Document Numbering

Note: Extra charge with Flat Percentage will be not display with POS. 

Screenshot 1: eZee absolute configuration >> Cashiering >> POS >> Add New

Screenshot 2:  Fill/ Add in new guest information or search from guest database >> select payment method along with Invoice date and Invoice no. >> add charges by selecting extra charges >> add payment.

Reports: Daily Extra charge Report

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How to apply open discount on Category in eZee Burrp?

What is Open Item?
When the discount value is set at the time of applying a discount, in those case we need to create a discount type with an Open discount.

Location:
eZee Burrp BackOffice >> Outlet >> Masters >> Discount Type.

Privilege:
eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Select User >> Priviledge >> Food & Beverages >> Receipt Operations >> Change rates/discount/tax, Add Cah discount on Item/Receipt.

Screenshot 1: Add the discount name, select Apply on Category, check-mark on Open Discount, add discount amount/percent and Save. Restart eZee Burrp after configuring the discount.

Screenshot 2: To apply a discount on item of any category select the Outlet:
Go to: eZee Burrp BackOffice >> Outlet >> Item Configuration >> Menu Item >> Select item >> Edit >> check-mark on Item can be discounted >> Save.

Screenshot 3:  Open eZee Burrp >> Receipt >> Click on discount icon(highlighted with number 1) >> Select Discount on Item >> Click on Apply on Selected >> Apply >> Add amount >> Finish.
Only the item whose Category can be discounted will get discounted.

Screenshot 4: To check the applied discount select Bill Detail(highlighted with 1).
Here the discount is only applied to the one whose Category can be discounted.

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How to apply open discount on Menu Subgroup in eZee Burrp?

What is Open Item?
When the discount value is set at the time of applying a discount, in those case we need to create a discount type with an Open discount.

Location:
eZee Burrp BackOffice >> Outlet >> Masters >> Discount Type.

Privilege:
eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Select User >> Priviledge >> Food & Beverages >> Receipt Operations >> Change rates/discount/tax, Add Cah discount on Item/Receipt.

Screenshot 1: Add the discount name, select Apply on Menu Subgroup, check-mark on Open Discount, add discount amount/percent and Save. Restart eZee Burrp after configuring the discount.

Screenshot 2: To apply discount on item of any Menu Subgroup select the Outlet:
Go to: eZee Burrp BackOffice >> Outlet >> Item Configuration >> Menu Item >> Select item >> Edit >> check-mark on Item can be discounted >> Save.


Screenshot 3:  Open eZee Burrp >> Receipt >> Click on discount icon(highlighted with number 1) >> Select Discount on Item >> Click on Apply on Selected >> Apply >> Add amount >> Finish.
Only the item whose menu subgroup can be discounted will get discounted.

Screenshot 4: To check the applied discount select Bill Detail(highlighted with 1).
Here the discount is only applied to the one whose menu group can be discounted.

 

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How to apply open discount on Item in eZee Burrp?

What is Open Item?
When the discount value is set at the time of applying a discount, in those case we need to create a discount type with an Open discount.

Location:
eZee Burrp BackOffice >> Outlet >> Masters >> Discount Type.

Privilege:
eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Select User >> Priviledge >> Food & Beverages >> Receipt Operations >> Change rates/discount/tax, Add Cah discount on Item/Receipt.

Screenshot 1: Add the discount name, select Apply on Item, check-mark on Open Discount, add discount amount/percent and Save. Restart eZee Burrp after configuring the discount.

Screenshot 2: To apply discount on item select the Outlet:
Go to: eZee Burrp BackOffice >> Outlet >> Item Configuration >> Menu Item >> Select item >> Edit >> check-mark on Item can be discounted >> Save.


Screenshot 3: Open eZee Burrp >> Receipt >> Click on discount icon(highlighted with number 1) >> Select Discount on Item >> Click on Apply on Selected >> Apply >> Add amount >> Finish.

Screenshot 4: To check the applied discount select Bill Detail(highlighted with 1).

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How to apply open discount on Receipts in eZee Burrp?

What is Open Item?
When the discount value is set at the time of applying a discount, in those case we need to create a discount type with an Open discount.

Location:
eZee Burrp BackOffice >> Outlet >> Masters >> Discount Type.

Privilege:
eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Select User >> Priviledge >> Food & Beverages >> Receipt Operations >> Change rates/discount/tax, Add Cah discount on Item/Receipt.

Screenshot 1: Add the discount name, select Apply on receipt, check-mark on Open Discount, add discount amount/percent and Save. Restart eZee Burrp after configuring the discount.

Screenshot 2: To apply the receipt discount before applying tax.
Go to: eZee Burrp BackOffice >> Configuration >> Cost Center >> Outlet Operation >> Miscellaneous >> Select Discount Type: receipt discount before applying tax >> Save

Screenshot 3: Open eZee Burrp >> Receipt >> Click on discount icon(highlighted with number 1) >> Select Discount on Receipt >> Apply >> Add amount >> Finish.

Screenshot 4: To check the applied discount select Bill Detail(highlighted with 1).

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Message: Selected KOT is already in use in eZee Burrp 7.0?

Why you get ‘Selected KOT is already in use’, message on voiding KOT?
You have created a receipt of this KOT. So if the receipt generated of that particular KOT is not voided and before voiding the receipt you are voiding the KOT then you will get the above-mentioned message.

Location:
eZee Burrp >> Transaction >> KOT 

Screenshot 1: Getting Alert message ‘Selected KOT is already in use’.

Screenshot 2: To void the receipt we need to search the receipt number for the particular KOT.
Go to: eZee Burrp BackOffice >> Report view >> Transaction Report >> Receipt VS KOT >> enter the KOT number >> Fetch the report >> In the report you will get the receipt number for the particular KOT number.

Screenshot 3: Go to: eZee Burrp >> Transaction >> Receipt

Screenshot 4: Void the receipt of that particular KOT.

Screenshot 4: After voiding the receipt you will be able to void KOT successfully.

Screenshot 6: The KOT will be generated for voided items

Screenshot 7: Void Receipt Report

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How to Void Receipt in eZee Burrp 7.0?

Location:
eZee Burrp >> Transaction >> Receipt

Privilege:
eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Edit >> Privilege >> Food & Beverages >> Receipt Operations >> Void Receipt items, Void Receipt for Audited dates, Void Receipt for Open dates
eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Edit >> Privilege >> Property Configuration >> Master Configuration

How to Access?
Please follow the below steps.

Screenshot 1: Create Void Reason: 
Go to: eZee Burrp BackOffice >> Configuration >> Masters >> Void Reason >> New >> Category: Outlet transaction >> Add void reason >> Save

Screenshot 2: Void Receipt with the help of configured reasons.

Screenshot 3: To add void reason manually(via keyboard)
Add this privilege to get the keyborad selection icon: eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Edit >> Privilege >> Property Configuration >> Master Configuration
Note: Restart eZee Burrp after updating the privilege.

Screenshot 4: Void Receipt Report

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How to Void KOT in eZee Burrp 7.0?

Location:
eZee Burrp >> Transaction >> KOT 

Privilege:
eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Edit >> Privilege >> Food & Beverages >> KOT Operations >> Void KOT operations, Void KOT for Audited dates, Void KOT for Open dates
eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Edit >> Privilege >> Property Configuration >> Master Configuration

How to Access?
Please follow the below steps.

Screenshot 1: Create Void Reason: 
Go to: eZee Burrp BackOffice >> Configuration >> Masters >> Void Reason >> New >> Category: Outlet transaction >> Add void reason >> Save

Screenshot 2: Void KOT with the help of configured reasons.

Screenshot 3: To add void reason manually(via keyboard)
Add this privilege to get the keyborad selection icon: eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Edit >> Privilege >> Property Configuration >> Master Configuration
Note: Restart eZee Burrp after updating the privilege.

Screenshot 4: Void KOT Report

 

 

 

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Membership card – Privilege program in eZee Burrp 7.0

What is a Membership Card?
A small card issued to and held by a member of a club, society or other organization, verifying the member’s membership for a given period.

What is a Privilege program?
The software will detect the privileged guest with the help of IC(Identity card). After which all the discount/birthday promotion will be given to the guest if the card period is not expired and all the details will be fetched & stored from/on the guest database.

Location: 
eZee Burrp BackOffice >> Gift Card/Voucher >> Configuration

User Privilege:
eZee Burrp BackOffice >> Configuration >> User Configuration >> Edit >> Privilge >> Gift card/Voucher

How to access?
Please follow the below steps to configure Membership card – Privilege program.
It is divided into two stages:
1. Create the template
2. Create card.

Screenshot 1: Create a new template for the membership card and fill template information. Check-mark on activate on creation to activate the template at the time of creation.

Screenshot 2:  Card template >> Optional template info >> Fill the details under Enrollment Information.

Screenshot 3:  Card template >> Optional template info >> Fill the details under Other Information.

Screenshot 4:  Card template >> Optional template info >> Fill the details under Benefits

Screenshot 5: Card template >> Optional template info >> Reward Logic >> Add the condition and reward as per your requirement >> Add >> Save
Reward Logic ON: Select the conditions on which you want to create the logic.
Reward Logic GET: Select the reward which guest will get if the condition mentioned under Reward logic on is fulfilled.

Screenshot 6:  Card template >> Optional template info >> Notfication. To add email and SMS notification on partcular operations.

Screenshot 7:  Membership card >> New >> fill all the details >> Save.
Check-mark on Is supplementary card to enter the primary card number.

Screenshot 8: Card transaction >> New >> select operation >> Ok >> Save
To activate the card check mark on the activation date.

Screenshot 9: Open the order >> Select step number ‘1’ icon >> Loyalty >> Select/Swap card >> Card information will be filled automatically >> Save.

Screenshot 10: Settlement >> Gift Card >> fields will be added automatically >> Add

Screenshot 11: Open the card >> under Card Transaction and Card Transaction Summary you will get the details of this card.

Reports:
Screenshot 12: You can refer reports under Gift Card Reports section

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How to hold receipt and fire receipt in eZee Burrp 7.0?

Hold item and Fire item are basically the communication between the restaurant and the kitchen. Suppose the guest orders 3 items(soup, meat, and dessert). Now the guest requests to serve soup first, followed by meat and dessert.

Hold Item: Hold operation is used to hold a particular item by not displaying these items in KOT. Thus the kitchen staff will not prepare these items as this is not mentioned in the KOT sent by the restaurant.  In this case, it will hold meat and dessert.
Fire Item: Fire operation is used to unhold the items, which means using this operation the item is to be served to the guest, by first generating its KOT with the help of which the Kitchen staff will prepare the item. In this case, it will fire meat first and then dessert.

User Privilege:
Food & Beverages >> KOT Operations >>  ability to hold KOT/ ability to fire KOT/ Clear hold KOT-Receipt.

Screenshot 1: On the receipt screen:- Click on the icon highlighted as ‘2’ >> Hold Order.

Screenshot 2: You will get the hold icon on the table whose order is on hold.

Screenshot 3: To unhold(fire) the receipt:- Click on hold receipt >> Select the hold order >> Ok

Screenshot 4: The receipt screens will display >> click on Print & Finish 

 

 

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How to hold KOT/ fire KOT in eZee Burrp 7.0?

Hold item and Fire item are basically the communication between the restaurant and the kitchen. Suppose the guest orders 3 items(soup, meat, and dessert). Now the guest requests to serve soup first, followed by meat and dessert.

Hold Item: Hold operation is used to hold a particular item by not displaying these items in KOT. Thus the kitchen staff will not prepare these items as this is not mentioned in the KOT sent by the restaurant.  In this case, it will hold meat and dessert.
Fire Item: Fire operation is used to unhold the items, which means using this operation the item is to be served to the guest, by first generating its KOT with the help of which the Kitchen staff will prepare the item. In this case, it will fire meat first and then dessert.

User Privilege:
Food & Beverages >> KOT Operations >>  ability to hold KOT/ ability to fire KOT/ Clear hold KOT-Receipt.

Screenshot 1: Select the item >> Click on the icon highlighted as ‘2’ >> Hold order

Screenshot 2: You will get the hold icon on the table whose order is on hold.

Screenshot 3: Whenever you want to unhold(fire) the order. You can directly click on the table and proceed ahead accordingly with the order.

Related link:
How to hold item and fire item in eZee Burrp 7.0?
How to hold receipt and fire receipt in eZee Burrp 7.0?

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How to update current stock in eZee Burrp Backoffice 7.0?

Location:
Store >> Item Configuration >> Cost and Stock 

How to Access:
Kindly follow below are the steps to follow.

Screenshot 1: Select the particular store from which you want to update the current stock.

Screenshot 2: Update the opening stock to update your current stock and save.

Screenshot 3: Before updating current stock.

Screenshot 4: After updating current stock.

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Privilege to create or edit menu item in eZee POS BackOffice 7.0

Location:
eZee Burrp BackOffice >> Configuration >> User Configuration 

How to access:
Please refer the below steps.

Screenshot 1:  User Role Configuration >> Privilege >> Checkmark Master Configuration >> Save

Screenshot 2: eZee Burrp BackOffice >> Configuration >> User Configuration >> User Operation >> Edit >> Privilege >> Checkmark Master Configuration >> Save

To apply this configuration restart eZee POS BackOffice.

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How to add the recipe of menu items and print it in KOT in eZee POS 7.0?

Location:
eZee Burrp BackOffice >> Outlet >> Item configuration >>  Recipe >> New

How to access:
Kindly follow the below steps.

Screenshot 1: Add the recipe & ingredients and save.

Screenshot 2: Add recipe in the menu item and save. 

Screenshot 3: Restart eZee Burrp: eZee Burrp >> Order Type >> Select the recipe mode >> select the menu item 

Screenshot 4: Select the separate template and check mark on Print recipe. After that, you will get 3 sections on left side namely recipe header, recipe details, recipe footer. Right click on each section and add the fields as per your requirement to show in KOT.

Screenshot 5: Restart Zee Burrp: eZee Burrp >> Order type >> Punch order >> Print & Finish

Screenshot 6: Print preview of KOT

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How to create indent requisition and issue store items against an Indent in eZee POS BackOffice 7.0?

What is Indent:
Indent is basically raised by store, asking for materials needed which are present in the store. A Privileged employee can raise indents, requesting for items that may be required by store. After an indent is raised, the indent is sent to the authorize approval.

In this FAQ we are ordering from the kitchen store and giving an order to the central store, after that central store issues the order to the kitchen store.

Location:
eZee POS BackOffice >> Store >> Transaction >> Indent >> New

Pre-requisite:
eZee POS BackOffice >> Configuration >> User Configuration >> User operation >>Edit >> Priviledge >> Material management >> Purchase managment >> Indent

How to access:
Kindly follow the below steps.

Screenshot 1: Select the store (from where you want to receive the store items), store items and add.

Screenshot 2:  After adding all store items, save the indent.

Screenshot 3: You can check the list, status of all your indent under forward indent list.

Screenshot 4: The store from which you have requested the items can see the list of indents under Received Indent List. Click on Issue to issue the items as requested.
Note: Privilege should be given to the user to authorize the indent.

Screenshot 5:

Screenshot 6: The central Store needs to select the quantity and rate as per their record, as per which status of the indent will be updated. After that click on the issue.

Screenshot 7: Check the issue voucher generated and then Save.

Screenshot 8: Click on Save and print to print the voucher.

Video: 

 

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How to create goods receipt note(GRN) and also against purchase order(PO) in eZee POS BackOffice 7.0?

Location:
eZee POS BackOffice >> Store >>Transaction >> Good Receipt Note >> New

Prerequisite:
Create Purchase Order >>How to create Purchase Order in eZee POS BackOffice 7.0?
How to create a Credit Terms? >>  eZee Burrp Back Office >> Configuration >> Masters >> Credit Terms

How to access?
We can generate the goods receipt note in 2 ways:
1. Create Goods receipt note against purchase Order List.
2. Create Goods receipt note under Goods receipt note tab. 

1. Create Goods receipt note from purchase Order List.
Screenshot  1: Click on Goods receipt note

Screenshot 2: Create Goods receipt note with all items or remaining items

Screenshot 3: Add the voucher number >> Cash Purchase/Save

Screenshot 4: Mark it as completed

Screenshot 5: Goods Receipt Note

2. Create Goods receipt note under Goods receipt note tab.
Screenshot 6: Add voucher number, vendor and items

Screenshot 7:  Goods Receipt Note

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How to import language pack in eZee POS BackOffice 7.0?

Location:
eZee Burrp BackOffice >> Maintenance >>Language >> Import Language

How to access:
Kindly refer below steps.

Screenshot 1: Insert the language pack file >> Select Custom 1 >> Import

Screenshot 2: Restart eZee BackOffice

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How to set receipt printer in eZee POS Backoffice 7.0?

There are 3 different receipt printing settings available
1) Guest check
2) Receipt
3) Fiscal Receipt

Prerequisite:
eZee Burrp Back Ofice >> Tools >> Printer Template >> Windows or line printer >>Set  receipt template

1) Guest check: Guest check is one type of unsettled receipt which needs to be confirmed and signed by the guest visited the restaurant. The guest check includes the menu items, quantity,and the amount which the guest has ordered. Please find the below steps for the setting template for the same.

Note: Guest check can be printed as non fiscal. Also if the non fiscal is not avaible is the devise user can print the guest check on an normal printer.

Screenshot 1:  By using Order Type

Screenshot 2:  By using Burrp setting

2) Receipt:  Once receipt gets settled System will print Template set on Receipt printer.

Screenshot 1:  By using order type

Screenshot 2: By using Burrp setting

 

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How to add new Server / Waiter / Steward and its report in eZee POS BackOffice 7.0?

What is Server (Waiter)?
A food server is someone who performs a customer service, food preparation, and cleaning duties in restaurants and dining eateries.

Location:
eZee Burrp BackOffice >> Outlet >> Masters >> Server(Waiter) >> New

User Privilege:
Property Configuration >> Master Configuration

How to access:
Please follow below steps.

Screenshot 1: Add new waiter details and save

Screenshot 2: Restart eZee Burrp >> Take order >> Waiter >> Select waiter

Screenshot 3: Server Performance Report
This report will shows :
1. Order Started time and Order Closed time & Average Time Spending Per Table.
2. Total Receipts
3. Total Table Served
4. Total Pax Served
5. Total KOT’s Created
Screenshot 4: Server Sales report – Day wise each waiter(server) and as per table wise

Screenshot 5: Sales Report – Waiter wise item and table

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How to activate multi user mode in eZee Burrp 7.0?

Location:
eZee Burrp >> Settings >> Peripheral >> Client Server >> Checkmark “Activate Multiuser Mode” >> Save&close. (Restart eZee Burrp to see the outcome)

How to access:
Upon every operation, the system will pop-up user selection window automatically so that, each user can perform operation accordingly.
Kindly follow the below steps.

Screenshot 1: Check mark on active multi user mode and Save

Screenshot 2: User will get a login screen on every operation.