When more than one room requires to book/ reserve with less keypress in eZee absolute PMS system is called Group reservation. By default reservation type is confirmed booking. The booking for which date is not confirmed then you can add a reservation in the system by selecting reservation type as unconfirmed it would not affect inventory and it does not allow you to view on stay view even though assigned room for that reservation.
How to Access: In order to perform group reservations in the eZee absolute PMS system please follow the below steps and video.
Location: eZee absolute PMS >> Click on “Add Reservation”>>Walk in / New Reservation OR from Stay View drag mouse pointer followed with selecting a room and update no. of rooms with more than 1.
User Privilege: eZee absolute configuration >> User >> Edit user >> Privileges >> Reservation >> Add Reservation.
What is Group Booking? Group Booking is booking more than one room for a group of people at a time. Unconfirmed booking does not affect inventory. This allows overbooking then your actual room inventory.
Location: eZee Front Desk >> Front Office >> New Booking
User Privilege: Reservation/Booking >> Add Booking
How to access: Select new booking and fill the requirement. Once you complete step by step booking process, it generates booking number. You can assign rooms to this booking transaction when required. Please refer below screenshots for more details:
Screenshot 4: Here you can add number of room to book for group
How to Access: In order to perform group payment operation please follow the below steps and video.
Location: eZee absolute PMS stay view >> Click on group >> Select group type >> Edit group >> Folio tab >> Select payment type >> Add >> Now you will get an option to choose “By Balance, Proportional and Manual.
Options available to settle the amount:
By Balance: If you want to settle the amount as per the balance of a particular room in the group.
Proportional: If you want the amount to be settled equally in all the rooms in the group.
Manual: If you want to settle the amount manually on all the rooms in the group, use this option.
When we are adding group reservations at that time as per room availability or guest required different categories rooms for group reservations which apply different charges.
How to Access: In order to give the different rates for each room in group reservation please follow the below steps and video.
Location: eZee absolute PMS stay view >> Front Office tab >> Walk in / New Reservation tab.
User Privilege: eZee absolute configuration >> User >> Edit user >> Privileges >> Reservation >> Add reservation.
Screenshot : 2
Note: Once you make any changes regarding this rate mode in the below common Highlighted section then in order to reflect that same for other transactions you must use “COPY” it and then check or else refer below both screenshots for reference.