Tag Archives: City Ledger Payment Mapping

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How to add city ledger account / credit sales/ bill to company and account lookup (payment mapping) in eZee Optimus?

What is Credit Settlement / City Ledger Accounts?
The city ledger can contain credit card payment accounts, direct billing accounts, and accounts of past guests due for collection by the restaurant. Bill will be posted on the company as credit bill. Later on guest or company will pay the amount against their city ledger balance & it will credited to city ledger account and charges will be mapped.

Create city ledger account
Post credit settlement
Post/ Receive due payment
Payment Posting / Mapping

Pre-requisite:
eZee Optimus Switch to Back >> Master >> Account

How to access:
Refer below steps to add city Ledger Account

Step 1: Create city ledger account
eZee Optimus >> Switch to Back >> Master >> Account

Account Name: Company Name
Contact Person: Company contact person name
Opening Balance: Opening balance when you open account that make sure you selected the correct option Dr. or Cr.
Manage Credit Limit: Configure the credit limit to post bill on the account
City Ledger: Consider account as a credit settle receipt
Supplier: Consider account as vendor account to manage inventory while generation Purchase Order, Goods Receipt Note, etc.
Pin: configure pin to use this account as a settle receipt.
Personal Information: Add Address, Email, Reg. No., City, State, etc.

Step 2: Bill posting on city ledger from receipt settlement window

Step 3: Select credit >> city ledger company account

Step 4: Settle orders will be shown with company name in the Order Summary

Step 5: Payment posting / mapping on city ledger account when getting due or Advance payment from the company.
When the company makes a payment for all unsettled bills, We can add this payment using the payment posting option as shown in the below screenshot. Once ledger payment is received, due balance will automatically get adjusted, however, payment need to be posted in associated folio/invoice in order to settle the due bills.

Step 6: Add Payment received from city ledger account against bill which is due
Receive: Received due amount for the bill
Pay: Advance Amount given by the company

Step 7: Check city ledger account in the report

Optimus 2.0 Desktop Application

Step 1: Select the order type as per the below screenshot.

Step 2: Fill Order information.

Step 3: Add order items and click on the Save button to place the order.

Step 4: Go to Order Summary select the order and click on the Settle button.

Step 5: Select Credit for city ledger posting account selection.

Step 6: Follow the below screenshot to post receipt to city ledger account.

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How to add city ledger Folio wise Payment Mapping / Payment Posting in eZee Frontdesk?

What is City Ledger Advance payment or folio mapping?
This is credit / company / hotelier/ Direct Billing account on which room charges of the rooms or restaurant will be posted for the moment. Here sometime company paid advance payment for posting. We have map city ledger folio transfer with payment receive from city ledger.

So we have map the same amount payment with folio to know city ledger balance.

Add Advance payment details
Post city ledger folio
Folio Mapping

Pre-requisite:
eZee Frontdesk >> Back Office >> City Ledger A/C

How to access:
Refer below steps to map city Ledger folio mapping

Screenshot 1:Post Bill on city ledger from room folio

Screenshot 2: Now you get any amount payment from the company, It can be advance payment as well, Add payment in the city ledger

Screenshot 3: It will display list of city ledger payments with below information.

Payment Date
Payment Type. (i.e Bank, Cash, etc.)
Receipt Number
Amount Received from City Ledger
User who took this payment
Remark / Comment entered while recording payment
Mapped: Total Amount mapped in any particular payment.
Unmapped: Total Amount not mapped and still open in any particular payment.

Screenshot 4: Here payment added as normal payment , now we have submit it against folio to clear credit

Screenshot 5: Folio map against payment

Screenshot 6: City ledger Reports

1. Direct Billing Register

2. Direct Billing Details

3. Direct Billing Summary

4. City Ledger

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How to add & map(assign) city ledger payment against the folio in the eZee Absolute?

What is City Ledger Advance payment or folio mapping?
This is a credit/company/hotelier/ Direct Billing account on which guest folio charges will be posted for the moment to perform guest checkout. Once the hotelier received payment from that OTA / Travel agent / Company we have to add that payment and map city ledger folio with payment receive from city ledger. So we have mapped the same amount payment with a folio to know city ledger balance.

How to Access: In order to add/map the payment received from the city ledger/ Travel agent account follow the below steps and video.

Location: eZee Absolute >> Cashiering >> Cashiering center or City Ledger Payment

Prerequisite: eZee Absolute >> Cashiering >> Travel agent database / Company Database

User Privilege: eZee absolute >> Go to Configuration >> User >> Edit user >> Privileges >> Cashiering >> Access to City Ledger Payment Feature

Screenshot 1: Go to Cashiering >> Cashiering Center

Screenshot 2: Search city ledger account / TA by with posting date, Receipt No., Mapping and add new payment

Screenshot 3: Here map payment with respective folios or incidental invoices by using posting posting date search and Tick Mark on Date box, assign and save it

Map Payment Directly:
Screenshot 1: By clicking on individual payment records from the cashiering center, you get a list of various operations you can perform like Void, Map Payment and Print Receipt

Icons: Red icon : Unpaid Folios, Green Icon : Partial Paid and Yellow Icon: Paid

Screenshot 2: Tick mark on date and select with

Manual: Assign payment manually under folios
By balance: Automatic Payment mapping done with folios as per balance
Proportional: Payment will equally map with all the folios in the list
Ex: Assigned 100$ as Payment/ 5 as Bookings = 20$ each folios

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How to settle or post POS Invoice (Bill) to the City Ledger (Credit) in eZee Burrp 7.0?

What is City Ledger Accounts?
This is credit / company / hotelier/ Direct Billing account. Guest from the corporate company had meal in the restaurant and we allow them to pay after 15 days or 30 days instead of instant payment. Bill amount will be posted to Company’s Ledger account.

Create city ledger account
Post city ledger folio
Send payment details to company
Post due payment
Send receivable payment invoice

Pre-requisite:
eZee Burrp Backoffice >> Configuration >> Payment & Account >> Accounts Type

How to access:
Refer below steps to use city Ledger Account

Screenshot 1: Create city ledger account
eZee Burrp Backoffice >> Configuration >> Payment Account >> Accounts

Screenshot 2: Bill posting on city ledger from receipt settlement window

Note:
Most of the Corporate, Travel Agents, and Hotel sign contract with POS outlet where they give regular business and later they will pay on behalf of guest’s eating in the POS outlet.

POS is offered a specific credit limit for a specific time frame.

The Company can clear the dues by the agreed time frame on monthly / quarterly basis. The dues are added to the account whenever the company employee visit outlet and the company can have the convenience of paying it once every month.

Here we will send invoicing to company for due payment details

Screenshot 3: Generate invoice for due payment

Screenshot 4: Generate invoice for due payment to send company

Note:
When the company makes payment for all unsettled bills, We can add this payment using payment posting option as shown in below screenshot. Once ledger payment is received, due balance will automatically get adjusted, however, payment need to be posted in associated folio/invoice in order to settle the due bills.

Screenshot 5: Payment posting on city ledger account when get payment from company

Screenshot 6: Payment post on city ledger account again room folio which is due

Screenshot 7: Take payment

Screenshot 8: Assign and Mapped again due payment

Screenshot 9: City Ledger Invoice for company

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What is credit /company /direct billing /hotelier /city ledger account in eZee Frontdesk 7.0?

What is City Ledger Accounts?
This is credit / company / hotelier/ Direct Billing account on which room charges of the rooms or restaurant will be posted for the moment. Later on guest or company will pay the amount against their city ledger balance & it will credited to city ledger account and charges will be mapped.

Create city ledger account
Post city ledger folio
Send payment details to company
Post due payment
Send receivable payment invoice

Pre-requisite:
eZee Frontdesk Configuration >> Configuration >> Accounts Type

How to access:
Refer below steps to use city Ledger Account

Screenshot 1: Create city ledger account from Frontdesk or Frontdesk configuration
eZee Frontdesk Configuration >> Configuration >> Accounts
OR
eZee Frontdesk >> Back Office >> City Ledger A/C
Screenshot 2: Post Bill on city ledger from room folio

Note:
Most of the Corporate, Travel Agents, and Hotel sign contract with POS outlet where they give regular business and later they will pay on behalf of guest’s eating in the POS outlet.

POS is offered a specific credit limit for a specific time frame.

Here Hotel can send invoice to company for due payment

Screenshot 3: Generate invoice for due payment

Screenshot 4: Generate invoice for due payment to send company
Note:
When the company makes payment for all unsettled bills, We can add this payment using payment posting option as shown in below screenshot. Once ledger payment is received, due balance will automatically get adjusted, however, payment need to be posted in associated folio/invoice in order to settle the due bills.

Screenshot 5: Payment posting on city ledger account when get payment from company
Screenshot 6: Payment post on city ledger account again room folio which is due

Screenshot 7: Take payment

Screenshot 8: Assign and Mapped again due payment

Screenshot 9: City Ledger Invoice for company

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Tag Archives: City Ledger Payment Mapping

How to add city ledger account / credit sales/ bill to company and account lookup (payment mapping) in eZee Optimus?

Optimus 2.0 Desktop Application

How to add city ledger Folio wise Payment Mapping / Payment Posting in eZee Frontdesk?

How to add & map(assign) city ledger payment against the folio in the eZee Absolute?

How to settle or post POS Invoice (Bill) to the City Ledger (Credit) in eZee Burrp 7.0?

What is credit /company /direct billing /hotelier /city ledger account in eZee Frontdesk 7.0?

NextGen 7.0

eZee FrontDesk 7.0

eZee POS Burrp 7.0

eZee FrontDesk Configuration 7.0