Tag Archives: City Ledger Payment Mapping

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How to add city ledger Folio wise Payment Mapping / Payment Posting in eZee Frontdesk?

What is City Ledger Advance payment or folio mapping?
This is credit / company / hotelier/ Direct Billing account on which room charges of the rooms or restaurant will be posted for the moment. Here sometime company paid advance payment for posting. 
We have map city ledger folio transfer with payment receive from city ledger.

 So we have map the same amount payment with folio to know city ledger balance.

  • Add Advance payment details
  • Post city ledger folio
  • Folio Mapping

Pre-requisite:
eZee Frontdesk  >> Back Office >> City Ledger A/C

How to access:
Refer below steps to map city Ledger folio mapping

Screenshot 1:Post Bill on city ledger from room folio

Screenshot 2: Now you get any amount payment from the company, It can be advance payment as well,  Add payment in the city ledger

Screenshot 3: It will display list of city ledger payments with below information.

  1. Payment Date
  2. Payment Type. (i.e Bank, Cash, etc.)
  3. Receipt Number
  4. Amount Received from City Ledger
  5. User who took this payment
  6. Remark / Comment entered while recording payment
  7. Mapped: Total Amount mapped in any particular payment.
  8. Unmapped: Total Amount not mapped and still open in any particular payment.


Screenshot 4: Here payment added as normal payment , now we have submit it against folio to clear credit

Screenshot 5: Folio map against payment

Screenshot 6:
City ledger Reports

1.  Direct Billing  Register

2.  Direct Billing  Details

3.  Direct Billing  Summary

4. City Ledger

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How to add & map(assign) city ledger payment against the folio in the eZee Absolute?

What is City Ledger Advance payment or folio mapping?
This is a credit/company/hotelier/ Direct Billing account on which guest folio charges will be posted for the moment to perform guest checkout. Once the hotelier received payment from that OTA / Travel agent / Company we have to add that payment and map city ledger folio with payment receive from city ledger. So we have mapped the same amount payment with a folio to know city ledger balance.

How to Access: In order to add/map the payment received from the city ledger/ Travel agent account follow the below steps and video.

Location: eZee Absolute  >> Cashiering  >> Cashiering center or City Ledger Payment

PrerequisiteeZee Absolute  >> Cashiering >> Travel agent database / Company Database

User Privilege: eZee absolute >> Go to Configuration >> User >> Edit user >> Privileges >> Cashiering >> Access to City Ledger Payment Feature

Screenshot 1: Go to Cashiering >> Cashiering Center

Screenshot 2: Search city ledger account / TA by with posting date, Receipt No., Mapping and add new payment

Screenshot 3: Here map payment with respective folios or incidental invoices by using posting posting date search and Tick Mark on Date box, assign and save it

Map Payment Directly:
Screenshot 1: By clicking on individual payment records from the cashiering center, you get a list of various operations you can perform like Void, Map Payment and Print Receipt

Icons: Red icon : Unpaid Folios, Green Icon : Partial Paid and Yellow Icon: Paid

Screenshot 2: Tick mark on date and select with

  • Manual:  Assign payment manually under folios
  • By balance: Automatic Payment mapping done with folios as per balance
  • Proportional: Payment will equally map with all the folios in the list
    Ex: Assigned 100$ as Payment/  5 as Bookings = 20$ each folios